Your privacy is important to us
Confluence Whanganui Ltd is a registered company, with Confluence being a local trading name. For the intent of this policy and any financial, personal, or data sharing interactions between yourself and Confluence, or www.confluence.kiwi or any of its subpages, the following principles of privacy shall apply. For We, Us, Our, or similar, read as Confluence. For You, or similar, read as the visitor, customer, or supplier of information to the websites in question, either directly, automatically, by system design, or indirectly.
Confluence Whanganui Ltd is committed to respecting the privacy of visitors to, and users of, this website. We use the principles of the New Zealand Privacy Act 1993 to guide our practice.
The following principles guide our decisions and intent regarding any information supplied by you to us. It is not intended to be read as a legal document and is followed on a best endeavours basis for situations where we have reasonable control.
Our guiding principle is always open and honest communication, so for any questions you have, or advice you're seeking, regarding our data protection policy, please contact us at your convenience in addition to reading the following principles:
Principle 1: Purpose of collection of personal information
We do not intentionally collect any personal information about you when you visit or our premises or website, unless you do so to be, or become a customer, or specifically sign-up for newsletters or other communications, or request information from us be supplied to you.
Principle 2: Source of personal information
Any personal information will be collected directly from you. We will never ask you to provide personal details of anyone else, for any purpose, other than names for any group reservations. Any supplied financial information, such as credit or debit card numbers, will be supplied by you to a third party payment processing service and will not be provided to us in full, however a summary of the transaction will be supplied to us.
Principle 3: Collection of information
We will always make it clear what information is being collected, why it is being collected, how it will be stored, and how it will be used.
Principle 4: Manner of collection of personal information
We take our legal and ethical responsibilities very seriously and will never engage in unlawfully or unethically collecting, using, or distributing personal information.
Principle 5: Storage and security of personal information
We take every possible precaution to ensure any personal information is stored securely. We use the following providers, or third-parties, in the process of collecting any personal information, and have carefully considered their approach to privacy and security before using them.
Website host: www.weebly.com
Cloud storage: Adobe.com, dropbox.com
Email service: www.google.com
Online store and accounts (coworking): www.weebly.com
Online store and accounts (cinema and events): veezi.com/en-us/about/
Debit card transactions (in venue device): eftpos.co.nz
Debit card transactions (processing): www.paymark.co.nz
Online payment and accountancy services: www.paypal.com & www.xero.com
COVID-19 Alert Level sign-in's: covid19.govt.nz
COVID-19 Protection Framework: covid19.govt.nz/alert-levels-and-updates/covid-19-protection/
Building access is managed by UCOL access card on an individual basis for coworkers and some other attendees. Records of individual access times and dates may be held by UCOL under this arrangement using a reference number that is linked to your name within Confluence records but that link is not shared with UCOL, or third parties, unless we are legally required to do so. Public attending films or other events will be granted group access to specific places under the authority of Confluence using one or more access cards or other systems to remove card entry requirements.
CCTV of shared areas within and around the building is maintained and operated by UCOL may record identifiable records of you in those areas. Recordings and access to these recordings is under the control of UCOL as part of Confluence's licence to occupy and/or lease.
One or more of the above, including your access device and internet connection provider(s) used at the time, may record and retain additional information about your visit to our website and certain actions or data you take whilst there. Any recording and retention will be detailed under a seperate agreement between you and the third parties. This information is not available or accessible to us but may be supplied by the third parties to you or officials requesting it within their legal territories. We are unable to request or provide access to, or supply legal advice about, any third party held, recorded, or shared information.
Principle 6: Access to personal information we hold
You may contact us at any time to check whether we hold any information about you. We will comply with your request within 5 working days. This does not include personal information held by third parties you may have interacted with whilst using our site, unless that information has been passed onto us by them as per our agreements.
Principle 7: Correction of personal information we hold
You may ask that we correct or delete any personal information we hold about you. We will comply with your request within 5 working days. This does not include personal information held by third parties you may have interacted with whilst using our site, you will need to contact them directly for any corrections, we can advise whom these may be, but on a limited basis.
Principle 8: Accuracy of personal information to be checked before use
We only collect personal information directly from you. If the information you supply proves to be incorrect (e.g. we cannot contact you using the information you provided) we will delete your information.
Principle 9: Personal information is not to be kept for longer than necessary
We will always make it clear to you why personal information is being collected and how long information will be retained.
Principle 10: Limits on use of personal information
We will always make it clear why personal information is being collected. Your information will not be used for any other purpose.
Principle 11: Limits on disclosure of personal information
Your personal information will never be disclosed to a third party, apart from those stated above in principle 5, unless you specifically authorise it, or if we are requested to disclose it in the interests of public safety and compliance with NZ or international law. In these cases we will contact you directly and provide details about how the additional third party proposes to use the information, and provide contact details for the third party.
Principle 12: Unique identifiers
We will not collect unique identification information other than that recorded by our third party website hosts when you interact with our website in certain ways, typically when you make an online purchase, or reservation, or submit a form, or email us. In those and similar cases, your Internet Protocol (IP) number used at the time may be supplied, also limited information about your device such as operating system, type, and name, may also be supplied. This may be in association with other information about you such as your supplied name and address. Either in association or isolation this data may be able to identify you. This and other data may also be retained by the third-party involved recording it.
Principle 13: Governing law
Confluence and its owning company, Double Farley, are owned by residents of, and operated within the legal territory and relevant legal acts of New Zealand. Whilst this website and services offered are accessible world wide, they and our policies and principles are legally applicable for New Zealand customers in the first instance. If any principle, term, or condition, does not comply with that within your country under whose legal territory you are accessing our website or services from, then we require you to cease accessing our website and services. For more information about the New Zealand Privacy Act 1993 and privacy issues in New Zealand: http://privacy.org.nz
Confluence Whanganui Ltd is committed to respecting the privacy of visitors to, and users of, this website. We use the principles of the New Zealand Privacy Act 1993 to guide our practice.
The following principles guide our decisions and intent regarding any information supplied by you to us. It is not intended to be read as a legal document and is followed on a best endeavours basis for situations where we have reasonable control.
Our guiding principle is always open and honest communication, so for any questions you have, or advice you're seeking, regarding our data protection policy, please contact us at your convenience in addition to reading the following principles:
Principle 1: Purpose of collection of personal information
We do not intentionally collect any personal information about you when you visit or our premises or website, unless you do so to be, or become a customer, or specifically sign-up for newsletters or other communications, or request information from us be supplied to you.
Principle 2: Source of personal information
Any personal information will be collected directly from you. We will never ask you to provide personal details of anyone else, for any purpose, other than names for any group reservations. Any supplied financial information, such as credit or debit card numbers, will be supplied by you to a third party payment processing service and will not be provided to us in full, however a summary of the transaction will be supplied to us.
Principle 3: Collection of information
We will always make it clear what information is being collected, why it is being collected, how it will be stored, and how it will be used.
Principle 4: Manner of collection of personal information
We take our legal and ethical responsibilities very seriously and will never engage in unlawfully or unethically collecting, using, or distributing personal information.
Principle 5: Storage and security of personal information
We take every possible precaution to ensure any personal information is stored securely. We use the following providers, or third-parties, in the process of collecting any personal information, and have carefully considered their approach to privacy and security before using them.
Website host: www.weebly.com
Cloud storage: Adobe.com, dropbox.com
Email service: www.google.com
Online store and accounts (coworking): www.weebly.com
Online store and accounts (cinema and events): veezi.com/en-us/about/
Debit card transactions (in venue device): eftpos.co.nz
Debit card transactions (processing): www.paymark.co.nz
Online payment and accountancy services: www.paypal.com & www.xero.com
COVID-19 Alert Level sign-in's: covid19.govt.nz
COVID-19 Protection Framework: covid19.govt.nz/alert-levels-and-updates/covid-19-protection/
Building access is managed by UCOL access card on an individual basis for coworkers and some other attendees. Records of individual access times and dates may be held by UCOL under this arrangement using a reference number that is linked to your name within Confluence records but that link is not shared with UCOL, or third parties, unless we are legally required to do so. Public attending films or other events will be granted group access to specific places under the authority of Confluence using one or more access cards or other systems to remove card entry requirements.
CCTV of shared areas within and around the building is maintained and operated by UCOL may record identifiable records of you in those areas. Recordings and access to these recordings is under the control of UCOL as part of Confluence's licence to occupy and/or lease.
One or more of the above, including your access device and internet connection provider(s) used at the time, may record and retain additional information about your visit to our website and certain actions or data you take whilst there. Any recording and retention will be detailed under a seperate agreement between you and the third parties. This information is not available or accessible to us but may be supplied by the third parties to you or officials requesting it within their legal territories. We are unable to request or provide access to, or supply legal advice about, any third party held, recorded, or shared information.
Principle 6: Access to personal information we hold
You may contact us at any time to check whether we hold any information about you. We will comply with your request within 5 working days. This does not include personal information held by third parties you may have interacted with whilst using our site, unless that information has been passed onto us by them as per our agreements.
Principle 7: Correction of personal information we hold
You may ask that we correct or delete any personal information we hold about you. We will comply with your request within 5 working days. This does not include personal information held by third parties you may have interacted with whilst using our site, you will need to contact them directly for any corrections, we can advise whom these may be, but on a limited basis.
Principle 8: Accuracy of personal information to be checked before use
We only collect personal information directly from you. If the information you supply proves to be incorrect (e.g. we cannot contact you using the information you provided) we will delete your information.
Principle 9: Personal information is not to be kept for longer than necessary
We will always make it clear to you why personal information is being collected and how long information will be retained.
Principle 10: Limits on use of personal information
We will always make it clear why personal information is being collected. Your information will not be used for any other purpose.
Principle 11: Limits on disclosure of personal information
Your personal information will never be disclosed to a third party, apart from those stated above in principle 5, unless you specifically authorise it, or if we are requested to disclose it in the interests of public safety and compliance with NZ or international law. In these cases we will contact you directly and provide details about how the additional third party proposes to use the information, and provide contact details for the third party.
Principle 12: Unique identifiers
We will not collect unique identification information other than that recorded by our third party website hosts when you interact with our website in certain ways, typically when you make an online purchase, or reservation, or submit a form, or email us. In those and similar cases, your Internet Protocol (IP) number used at the time may be supplied, also limited information about your device such as operating system, type, and name, may also be supplied. This may be in association with other information about you such as your supplied name and address. Either in association or isolation this data may be able to identify you. This and other data may also be retained by the third-party involved recording it.
Principle 13: Governing law
Confluence and its owning company, Double Farley, are owned by residents of, and operated within the legal territory and relevant legal acts of New Zealand. Whilst this website and services offered are accessible world wide, they and our policies and principles are legally applicable for New Zealand customers in the first instance. If any principle, term, or condition, does not comply with that within your country under whose legal territory you are accessing our website or services from, then we require you to cease accessing our website and services. For more information about the New Zealand Privacy Act 1993 and privacy issues in New Zealand: http://privacy.org.nz
